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The Cloud Can Make Changing Offices Easier

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January 08, 2015

The Cloud Can Make Changing Offices Easier

By Mae Kowalke, TMCnet Contributor

Moving is never easy, whether the move is a personal one or if it’s the moving of a business from one office to another. From boxing up equipment to making things work in a new space, moves are generally no fun.

The cloud can make moving easier, however—at least for businesses that are relocating or expanding.

The cloud can help office moves in three ways: It makes the business more scalable, it eliminates the need to move hardware, and it avoids the need to upgrade equipment.

Let’s look at each of these benefits.

First, the cloud enables scalability. With on-premise solutions, there’s the need to buy new equipment and software when a business grows. This can be inefficient, as there’s the need to buy enough infrastructure to support more than just the current growth in most cases. It also can be an inconvenient capital expense.

With the cloud, however, firms always have only the infrastructure they need since cloud-based solutions work as a service that can be scaled up or down depending on needs. From one-person outfits to thousands, the cloud perfectly meets the current need—and does so out of operating expenses, not capital expenses.

Second, the cloud can make moving offices easier because there’s less physical hardware to move.

Unlike an on-premise PBX (News - Alert) system, cloud solutions avoid all the cables and physical servers that must be ported from one office to another. With a cloud solution, the only cabling to worry about is the local area network connection that delivers Internet connectivity. The rest works out of the box, avoiding one of the big nightmares when a business changes locations.

Third, the upgrades that are often needed when making a move are avoided with cloud-based solutions. It is easy to port all of a firm’s existing numbers to the cloud server, set up the network, and plug in the softphones. No need to replicate the number of ISDN channels for the new location, no need to deal with telecom installation and new setups for the office.

Edited by Stefania Viscusi

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