December 20, 2012
OpenText Reg Docs Keeps it Simple
By Mae Kowalke
Scientists of all stripes are familiar with Occam's razor, a scientific law that states that among competing theories, the one that makes the fewest assumptions is best.
Basically: Keep it simple, stupid. Just because a complex solution can work, it shouldn’t be selected over simpler solutions; nature favors the simple over the complex for subtle reasons that become apparent to anyone who has labored with overly complex man-made systems.
This principle is one of the main strengths of OpenText Regulated Documents.
The latest version of Reg Docs, as it is commonly called, was recently demoed at the DIA European Electronic Document Management Conference in Munich, and now is available for ContentServer 10.
“We gave a number of demos of the solution and received very positive feedback from the attendees,” noted Ethan Smith in an OpenText blog post, Life Science Industry Strategist for the company. “The power of Reg Docs comes from the fact that it is a configuration-based solution, rather than a customized version of the underlying platform, enabling our Life Sciences customers to deploy Reg Docs alongside other solutions on the same instance of ContentServer.”
This approach is different than many competing secure document solutions.
“It became clear as we looked around the hall of exhibitors that OpenText has taken a very unique and powerful approach to the document management challenges facing this industry,” he noted.
Initially developed to meet the strict requirements of the pharmaceutical industry, OpenText Regulated Documents, which was formerly Livelink ECM Regulated Documents, is a complete application for securely managing key documents throughout a controlled lifecycle in compliance with relevant regulatory requirements.
It features supports for all document lifecycle phases, compliance with all applicable good practice regulations, adds electronic signature capabilities to forms and workflows, stores content in a highly scalable repository, ensures access control with a nine-level permission model, and automates document numbering.
Reg Doc also controls document versions, supports content categorization via rich metadata features and taxonomic classifications, provides collaboration features, integrates with desktop productivity tools, includes sample database and standard operating procedures, and controls archival and disposition of content changes.
“Many of the other solutions are custom applications that may be built using strong technologies, but the heavy customizations have rendered them difficult to maintain, upgrade and support,” added Smith. “OpenText Regulated Documents seems to be the only solution of its kind in this space and we were very proud to show it off.”
In effect, Smith is talking about the power of Occam's razor when applied to engineering challenges. Custom solutions work, but better to play in the existing sandbox than make a new one. Keep it simple.
And that’s what OpenText Regulated Documents is doing.
Edited by Stefanie Mosca