Large organizations have a powerful tool in the name of email hosting solution Microsoft (News - Alert) Exchange 2010. Microsoft invested heavily in the development of this product in order to ensure it met compliance requirements of large organizations. As compliance requirements are also becoming increasingly important even for small organizations, Exchange 2010 ensures that small organizations meet regulations of external parties. Microsoft Exchange 2010 has evolved to now include Exchange Online, which is deployed with Microsoft’s cloud offering Office 365.
Microsoft Exchange 2010 built-in compliance features now allow messaging administrators to have more control over security. Teaching every user how to purge items or detect malicious payloads can be time consuming. But, Exchange 2010’s features help locate and remove such problematic items.
For a long time, e-mail had become a virus vector with many antivirus engines depending on the ability to log in before checking incoming messages. The growth of e-mail however required a more advanced technique since viruses could easily bypass incoming e-mail checks and enter mailboxes. Administrators were required to constantly log into user mailboxes to purge infections and then Sybari introduced the ‘ESE Shimmy.’ Its antivirus engine was able to offer a reliable and more robust way of catching viruses quickly. Bought by Microsoft in 2005, the antivirus engine is now part of the Microsoft API that helps deliver fast and reliable access to mailbox contents.
The changing needs of search and destroy have also evolved, a recent article revealed. While administrators no longer have to go in and disinfect mailboxes, it has become common to have an authority, say the HR department or legal advisors, ask administrators to remove specific messages sent to user mailboxes, either due to a legal order or because perhaps someone sent out information that should not have been sent in the first place. In such a scenario, Exchange 2010 comes to the rescue with its ability to perform multi-mailbox discovery searches from the Exchange Control Panel (ECP). By use of the New-MailboxSearch cmdlet and the Search-Mailbox cmdlet, administrators can search and remove content from specified mailboxes and can scan as many as 25,000 mailboxes and copy discovered content. The Get-Mailbox cmdlet is used to collect the desired mailboxes that need to be searched.
When finding data, it is advisable to take time to make the search query as specific as possible and to include a mix of structures such as author, subject, and date. Deleting content from user mailboxes has also been made easy by use of the DeleteContent parameter where administrators can delete items directly from user mailboxes after copying them to a PST.
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Edited by Jamie Epstein