Email hosting has become an integral part of business communication. Interacting with the legal system is also an unavoidable part of doing business, and e-mail messages count as evidence. Microsoft (News - Alert) Exchange 2013 has some new features to help businesses comply with laws on retention and the management of messages.
“In this day and age, email is more than just messages, calendars, and contacts for organizations, they also need the ability to address legal requirements around message retention (both keeping content or automatically deleting content by policy) along with the ability to do eDiscovery search of content throughout the enterprise as well as put content on Legal Hold,” Rand Morimoto wrote in Network World (News - Alert).
Exchange 2013’s capabilities let administrators search all of the data stored at one time, without having to first search e-mails, archives, SharePoint or any other repositories.Administrators can also turn on the journaling function, which saves a copy of all the email hosting data so that they can ensure the data hasn’t been tampered with. They can even set retention policies in both the Exchange admin console or through PowerShell.
In addition to the mailboxes on the email hosting server, users can also have an archive mailbox for storing messages long-term. The Personal Archive is part of the Exchange environment and administrators can set retention policy on these as well, in contrast to the older Personal Store files that were once off limits to them.
Moreover, IT professionals can automatically flag certain keywords for both retention and deletion. Exchange 2013 can flag a message that might contain confidential information and encrypt it so that it can’t be read outside the organization, or set the message to expire, using Active Directory’s Rights Management Services.
The latest version of Microsoft’s intuitive software also comes with additional support for both EAS and IMAP.
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Edited by Jamie Epstein