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The reasoning behind many organizations leveraging email hosting platforms these days is to drive collaboration, communication and efficiency amongst their entire workforces. However, according to Varonis, a provider of data governance software, the hours employees spend sorting through their never ending amount of messages within their various email folders could negatively affect a corporation in terms of productivity.

Findings from a recently completed survey highlights that almost a quarter of respondents receive between 100 to 1,000 emails in any given day and a very lucky one in ten workers is forced to sort through over 10,000 emails in their inbox on a daily basis. Additionally, 40 percent spend 30 minutes or more every day going though each and every message, totaling nearly 120 hours every year.

The poll revealed that with this huge burden being placed upon the shoulders of a firm’s workforce that includes first reading all of these emails and then separating them into different folders, three different types of approaches have come to light. 34 percent of survey participants classify themselves as “filers” or someone who goes through their entire inbox on a daily basis and then sends these messages into the appropriate folders; “hoarders” or those who don’t delete useless messages including spam who comprise around 17 percent of the workforce; and approximately 44 percent of employees who use a mixture of both methods.

David Gibson, VP of Strategy at Varonis, said in a statement, “We see a growing trend of people struggling and in some cases even giving up on – or deleting – their entire inboxes. It also appears that over-stretched employees are seeking more ways to clear their heads by taking virtual coffee breaks to browse the web or social networks.”

Further, 43 percent of those polled stated they try to get out of their inboxes from time to time by turning to the Internet and reading breaking news, while 28 percent turn to music to listen to something else other than the sound of another incoming email.  

“Whether they are distracted by a host of different media or simply slaving away to deal with their inboxes, if employees can’t regain control of the volumes of work they are bombarded with they are likely to make mistakes. Nearly two thirds of those we surveyed reported a mishap as a result of sending an email by mistake—one in 20 even cited compliance issues as a result of a wrongly sent email. The only way to throw workers a life belt is by utilizing automation to help them organize, manage and prioritize their email in a way that gives them visibility over what is important, when and to whom,” Gibson added.

While these results prove that if you don’t continuously scan through your emails, you could be wasting a large part of your day as you will eventually need to read the information anyway to stay abreast of what is going on in your company, email hosting platforms like the one from SherWeb is touted as enhancing efficiency rather than reducing it.

In fact, the company’s Hosted Exchange 2013 platform comes with an ultra high level of reliability and tailored 24/7/365 support which will prove extremely advantageous for businesses throughout the world.

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