County approves $1.5M secure software contract [Topeka Capital Journal (KS)]
(Topeka Capital Journal (KS) Via Acquire Media NewsEdge) Within the next two years, most data from Shawnee County will be consolidated and virtualized on two secure software platforms.
The Shawnee County Commission on Thursday unanimously approved a $1.55 million contract with Alexander Open Systems to virtualize most of the individual department servers housed throughout the county. The project will allow for more secure backup of county information, with two identical servers housed in different locations.
"We do not have that ability right now," information technology director Pat Oblander said.
If a server goes down, he said, the affected department would be at a standstill until a replacement is found.
Commissioner Bob Archer made the motion approving the contract, indicating the project will save money -- roughly $200,000 as early as the second year of the migration -- and provide needed data security.
"It boils down to this: This is mandatory," Archer said. "It's not optional at this point."
Starting this year, the county will pay $310,013.44 each year for five years to finance the virtualization. The funding will come from the county's capital outlay fund, though $160,000 will come from the Shawnee County Sheriff's Office this year.
The county has $1 million set aside in the fund both this and next year, financial administrator Betty Greiner said. Only $300,000 of this year's fund has been allocated thus far, she said.
"I think this falls within the purpose of the capital outlay fund," Greiner said. "This affects absolutely every department in the county."
Commissioners also approved releasing a request for proposals to help find a new building for the Shawnee County Health Agency.
Sending out a global RFP will allow the county to find buildings it doesn't know about, including those that might not yet be for sale and properties owned by organizations housed outside of the county, said county counselor Rich Eckert.
According to the request, the building would be at least 42,000 gross square feet or land of at least 2.4 acres. The building could be single or multistory, and the property has to have enough space for at least 200 parking spaces. The county specifically is looking for buildings and land located in eastern Shawnee County, somewhere between S.W. Gage Boulevard and S.E. Croco Road.
Proposals will be due Sept. 27. The county has until June 2014 to find a new location after selling the current space, 1615 S.W. 8th Ave., in June 2012 to Stormont-Vail HealthCare for $3 million.
Commissioners also unanimously approved:
- The sale of large surplus equipment on the Purple Wave Auction. This year will be the first time the county uses the service, Greiner said.
- The receipt of $1.13 million in grants in 2014 to the Shawnee County Health Agency from the Kansas Department of Health and Environment. The amount is more than $52,000 less than this year, and it likely will dip another $12,000 with the budget cuts, local health department director Allison Alejos said.
- Contracting Bartlett and West for $240,000 to oversee construction administration, field observation, materials testing and construction staking services for the N.W. 46th and Rochester Road intersection project.
- Three capital expenditures totaling $9,035.69 for repairs and replacements at the Kansas Expocentre.
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